Stable Tax & Accounting

Privacy Policy

Effective Date: Jun 1, 2026

Stable Tax and Accounting, a wholly owned subsidiary of Horsepower Today, LLC ("we," "us," or "our"), is committed to protecting the confidentiality and security of our clients' information. As a tax and accounting firm, we adhere to strict professional standards and federal regulations, including the Gramm-Leach-Bliley Act and Internal Revenue Code (IRC) Section 7216, to safeguard your non-public personal information.

This Privacy Policy explains how we collect, use, protect, and disclose your information when you use our services or visit our website Stable-tax.com.

1. Information We Collect

To provide you with accurate tax preparation, accounting, and advisory services, we must collect non-public personal information (NPI) about you, your family, and/or your business. This may include:

  • Personal Identification: Names, addresses, dates of birth, Social Security Numbers (SSNs), and Employer Identification Numbers (EINs).
  • Financial Information: Income, expenses, investments, bank account details, routing numbers, and transaction history.
  • Tax Documents: W-2s, 1099s, K-1s, previous tax returns, and other documents relevant to your tax liability.
  • Digital Data: If you use our website or client portal, we may collect IP addresses, browser types, and usage data via cookies to improve site functionality and security.

2. How We Collect Your Information

We collect information through the following channels:

  • Directly from you: Through organizers, intake forms, interviews, and documents you upload to our secure client portal or deliver to our office.
  • From third parties: With your authorization, we may collect information from your employer, financial institutions, payroll providers, or investment brokers.
  • Automatically: Through your interactions with our website and digital communications.

3. How We Use Your Information

We use your NPI strictly for the following business purposes:

  • Preparing and filing your federal, state, and local tax returns.
  • Providing bookkeeping, payroll, and general accounting services.
  • Representing you before tax authorities (e.g., the IRS or state departments of revenue), if authorized.
  • Processing billing and payments for our services.
  • Complying with legal and regulatory obligations.

4. Information Sharing and Disclosure

We do not sell, rent, or trade your personal information to third parties.

Under IRC Section 7216, we are strictly prohibited from sharing your tax return information for purposes other than tax preparation without your explicit, written consent. We will only disclose your NPI under the following circumstances:

  • With Your Consent: When you sign a specific authorization form allowing us to share your data with a third party (e.g., a mortgage lender, financial advisor, or attorney).
  • Service Providers: We may share necessary information with trusted third-party software vendors (e.g., professional tax software, secure document portals) that assist us in operating our business. These providers are contractually bound to maintain strict data security and confidentiality.
  • Legal Requirements: We may disclose information if required by law, subpoena, court order, or to comply with requests from government or regulatory agencies.

5. Data Security and Safeguards

We maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard your NPI. Our security measures include:

  • Using secure, encrypted client portals for document transfer and storage.
  • Restricting access to your NPI to only those employees or contractors who need it to provide services to you.
  • Implementing firewalls, multi-factor authentication (MFA), and secure network infrastructure.
  • Securely disposing of physical and electronic records when they are no longer needed, in accordance with our data retention policy.

6. Data Retention

We retain your personal and financial information only as long as necessary to fulfill the purposes for which it was collected, or as required by IRS regulations, state laws, and professional accounting standards for 7 years.

7. Your Rights and Choices

  • Access and Correction: You have the right to request a copy of the tax returns and documents we hold for you and to request corrections to any inaccurate information.
  • Opt-Out of Marketing: If we send you newsletters or firm updates, you may opt out of these communications at any time. (Note: You cannot opt out of administrative communications regarding your active services).
  • Consent Revocation: You may revoke any previously signed consent to share your information with third parties by contacting us in writing.

8. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The updated policy will be posted on our website, and the "Effective Date" will be updated accordingly.

9. Contact Us

If you have questions or concerns regarding this Privacy Policy or how your data is handled, please contact us:

Stable Tax and Accounting
A Horsepower Today, LLC company
Email: [email protected]
Phone: 402-216-0642